Internship Programme: FAQs

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1. Is there the age limit for the applicants?

We welcome applications from people of all ages.

2 . Is it necessary for the organisation, which is sending an applicant, to be officially registered?

It depends on the country you are applying from. In principle, official registration is not obligatory, but the organisation should be active. To demonstrate this in your application, please provide links to recent public reports, articles, social media activity, etc.

3. Can I apply to do my internship in the local branch of an international organisation, if it is located in one of the eligible countries?

In general, we rarely allow interns to go to a local branch of an international NGO. Our mission is to connect national civil society organisations from different countries so that they can share knowledge and experience, develop partnerships and support and strengthen each other. We assume that other INGOs have sufficient resources to host interns on their own, if they are interested in doing so. In very rare circumstances, provided there is a good reason, we could make an exception. However, you must cehck with us directly in advance to discuss specific details if you wish to undertake an internship at an INGO. Please also note that in such exceptional circumstances where this would be permitted, we usually would not provide a host fee.

4. Is the host fee included in the maximum allowance for an internship?

Yes. You can submit a budget proposal for up to a maximum of €4,000 to support the entire internship, including the host fee (€1,000).

5. In what language should the support letter from the host organisation be?

It can be either in English or in Russian. You can find templates for both on the main internship page.

6. Can I do my internship in an organisation where I previously worked/volunteered?

We strongly encourage candidates to find a new host organisation. Internships are a great way for applicants to expand their professional network and cooperate with new partners from their field.

7. Can a European university be the host organisation?

Please note that the programme does not support projects which are purely academic in their purposes. If your host organisation is a university, you need to demonstrate the potential impact and practical value of your internship for a broader audience outside of academic circles.

8. I am a citizen of one of the eligible countries for the programme but I currently live/study abroad. Can I apply?

We are aiming to support applicants whose work/activity will be beneficial for their home countries upon their return. If you can demonstrate that, you may apply.

9. How can we be a host organisation?

You should independent find and encourage potential applications to apply, and provide them with a supporting host letter, outlining why they would be a good fit for your organisation and what they, and you, will gain from the internship. The intern should be someone with a track record of work, and specific skills and knowledge which will benefit your organisation.

10. Do I need to submit recommendation letters from my referees or just their names and contacts?

We don’t need full recommendation letters, just names, phone numbers and email addresses of your referees.

11. Can I apply if I am not from one of the mentioned countries?

Unfortunately not.

12. Can the host organisation be located in a country other than mentioned in the call?

Unfortunately not.

13. Can I use the funding and time to do an internship in two host organisations?

If you have agreed on an internship with two organisations, and have letters of support from both, you can include both hosts in your application. However, in such cases, we will not allocate any additional funding. This means your budget proposal should still fit the limits announced in the application call. This also applies to our payment to the host organisation(s) which will remain fixed a maximum of €1000. If you have two host organisations, they will get €500 each.

14. Can I do the internship in another organisation in my home country?

The programme is aimed to develop cross-border cooperation, so you are strongly encouraged to find a host organisation in a different country.

15. Can the Centre help me to find and contact a host organisation?

We encourage you to find a host organisation by yourself and agree on the exact design of the internship directly with the host. It is important that you think carefully about your goals and the experience you want to gain whilst looking for a relevant organisation. You need to approach and persuade the host to accept you as an intern.  By doing this you will demonstrate to us that you are serious in your intentions and have invested time and effort to plan your internship.

16. Can I include costs in the budget other than those mentioned in the call?

All costs identified in your budget proposal should be reasonable, well-grounded and related to the purpose of the internship. If anticipated expenses fit these criteria, you are welcome to include them. Before funding is allocated, proposed budgets are reviewed and agreed between the Prague Civil Society Centre, the host organisation and the intern. This means that your final budget is likely to be slightly different compared to the one you initially proposed.

We expect applicants to be realistic and even modest in their request. Please bear in mind that we are not obliged to cover all possible expenses that might emerge during your internship. We provide a reasonable contribution which, so far, has proved to be enough to cover reasonable living expenses.

17. How do I arrange accommodation for my internship?

You are expected to find your own accommodation. The host organisation might be able to help you but it is not their responsibility. We recommend using a provider such as Airbnb, which is active in most of the eligible countries. Please note that PCSC covers accommodation that provides a basic level of comfort, and expenses are carefully reviewed. This means that any apartment you plan to live in should include everything you need, but not be luxurious.

18. Can I include some local tourism or entertainment expenses in the budget?

No. All proposed costs should be relevant to the purpose of your internship.  Therefore, you are expected to cover entertainment related expenses yourself.

19. Is there a maximum amount allowed for accommodation, transportation or other costs?

All cost should be reasonable but they depend on the city where you will do the internship.

20. What if I am not satisfied with the host organisation? Can I go to another one?

We encourage you to discuss your internship project with the host organisation in advance to avoid such disappointment. We will not accept you changing the host organisation in the middle of your internship. You are encouraged to tell us about any issues in the feedback form afterwards so we know what went wrong.

21. Can an internship last less than one month or more than two months if a host organisation agrees?

Normally, internships last between 30 to 60 days. In exceptional cases, we will consider applications for a shorter period as well. However, the duration of your internship should not be longer than 2 months.

22. Can PCSC arrange a visa for me?

PCSC is unable to help you with procedures related to obtaining a visa. You need to arrange it yourself or via the host organisation. Please include visa-related costs in your budget proposal. While planning your internship dates, do not forget to consider the time needed for obtaining a visa.

23. Can I ask a host organisation to provide me with an official invitation for my visa?

Usually the host organisation will be able to provide an invitation for your visa.

24. Do I need to buy insurance?

You must have insurance for the duration of the internship. Please include it in your budget proposal.

25. I sent an email to the organisation where I want to do my internship but no one replied. Can PCSC help me with this?

In such a case we would recommend you to find another person to reach out to inside the host organisation. It is your responsibility to contact the host, and unfortunately PCSC can’t help make these connections.

26. Can I change the timeslot or duration of my internship after I am selected?

We encourage you to plan carefully to avoid such a situation. However, you are allowed to switch to another timeslot or change the duration of your internship before a contract is signed and funds are allocated. After that moment, it can be done only in exceptional cases. You should discuss any changes to your internship with PCSC beforehand and get approval. PCSC cannot guarantee that such requests will be approved so your internship might get cancelled if no solution can be found.

27. Can I change accommodation after I have arrived to the city?

You are welcome to change accommodation, as long as it fits within your budget, or you are willing to fund it yourself. We can’t provide additional funding for this.

28. Can I apply to become an intern at PCSC?

PCSC do not accept interns, in order to avoid a conflict of interests. You are welcome, however, to find another host organisation in the Czech Republic. Please also take a look at our Fellowship Programme, which might suit your interests if you would like to be closer involved with PCSC.

29. How many people can apply from one organisation?

There is no limit. However, several applicants from one organisation will be competing with each other during the selection process and we will most likely choose just one.

30.  How many interns can a host organisation accept within one timeslot?

It depends on the host organisation. Usually, it is just one intern in one timeslot.  However, we have previously had cases when two interns from two different countries did their internships in one host organisation within one timeslot.

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