Apply now: Grant Administration Manager

Job Title: Grant Administration Manager (Grant Making Team)

Location: Prague, Czech Republic

Reports to: Director of the Grant Making Programme


Do you want to make difference? Is Eastern Europe and Central Asia your thing? Does working with some of the most exciting, inspiring, and creative activists and media in this region sound good? If so, the Grant Administration Manager position at the Prague Civil Society Centre could be just the job for you.

As Grant Administration Manager you’ll play an intrinsic role in keeping the Centre’s grant-making programme on track. Our partners depend on us and we’ll depend on you to make sure the right people get the right support at the right time. Managing a team of three, and comfortable working in English and Russian, you’ll play an integral role every step of the grant-making process making sure we continue to select and work with the region’s most promising trend-setters and changemakers.


Primary Tasks & Responsibilities

• Manage the administration of Centre’s grant-making programme, including planning and budgeting.
• Along with the Programme Director, share responsibility for smooth and flexible subgranting.
• Together with Programme Officers, build trustworthy and productive partnerships with civil society groups across Eastern Europe and Central Asia.
• Contribute to the entire sub-granting process: assess eligibility, compliance requirements, and risks related to sub-granting.
• Oversee contracting and ensure timely payments.
• Propose updates to procedures, templates and databases.
• Supervise the process of monitoring, communicate with partners on administrative and financial matters, and provide assistance where necessary.
• Provide timely and accurate data for the Centre’s reporting.
• Travel to the region (2-3 times a year).
• Establish links with other donor organisations and attend coordination meetings.
• Manage a team of 3 people and coordinate with Programme Officers.


Qualification & Requirements

• Degree-level education in a relevant field, like humanities, social sciences or East Europe/Russia studies.
• At least two years’ experience in project and/or financial management in a non-governmental organisation or any relevant agency (such as development cooperation).
• Fluency in English and Russian (written in particular) is essential. Knowledge of Czech is not required.
• Excellent computer skills (MS Word and Excel), cybersecurity literacy, experience with managing databases.
• High-level of self-organisation, reliability and diligence in approach to work.
• Team-leading skills.
• Excellent communication and relationship-building skills, capacity to work in a multi-national team.
• Personal qualities of integrity, credibility, and dedication to the mission of the Prague Civil Society Centre.


Application Details

The role is full-time (40 hours per week). The Centre can provide visa/relocation assistance to successful candidates, if needed (details can be discussed at interview stage).

Interested candidates should send their CV (no longer than two sides of A4), a covering letter (no longer than two side of A4) and at least three references to recent (not older than three years) employers, colleagues and/or other professional contacts to jobs@praguecivilsociety.org. Unfortunately, due to the expected number of applications, only those candidates who have been shortlisted for interview will be contacted. The deadline for submitting your application is May 15, 2020.